AI operating system for port agencies
Alassea stays on top of every port call, day and night. As conditions change, our AI teammates work out the next steps and coordinate with your team, the terminal, pilots, tugs, customs, immigration and everyone else involved.
Every instruction, booking, conversation, and cost in one place. Alassea continuously keeps track of what's happening, what's changed, and what still needs attention without your team having to piece it together.
From following up on confirmations to adjusting plans when ETAs change, Alassea always knows what needs to happen next and gets it done. The work keeps progressing, with your team brought in whenever a decision is needed.
Alassea uses our Universal Connector Interface to control any system that you already use today to get the work done: email inboxes, spreadsheets, documents, government systems, port-specific portals, websites, and more.
Every port call comes with its own requirements. Alassea keeps track of what was arranged, what's needed, and what gets added along the way, so everyone stays on the same page.
A new ETA at 02:00 means a pilot order to amend before cut-off, tugs and lines to re-book, a berth window to defend, and a principal waiting on the revised time. Alassea works through all of it and brings in your team when needed.
Pilot ordered for 13:00, tugs for 13:30, the berth window from 14:00. Everything is set for a 14:00 arrival.
Alassea brings AI teammates into your operation to handle the work behind every port call. They handle instructions, coordinate arrangements, and follow through on tasks, bringing your people in when their judgment is needed.
The instructions, arrangements, reports and accounts stay with the same call. Alassea carries the work and its context through each stage, from the first enquiry to the last outstanding item.
Alassea reads the enquiry, prepares the pro forma disbursement account (PDA) for review, and carries the appointment and the principal's instructions into the call record.
Dear all,
Please be appointed as our agents for the captioned vessel loading approx 48,200 mt wheat at Cascadia Terminal, ETA 17 Oct 14:00 LT agw wp.
Kindly revert with PDA soonest. Crew change 2 off-signers. Usual reporting please.
Brgds, Ops
| Pilotage · PPA | CAD 9,840 |
| Tugs ×2 · Seaspan | CAD 14,200 |
| Berthage · terminal | CAD 6,310 |
| Harbour dues · VFPA | CAD 4,950 |
| Launch, crew taxi, sundries | CAD 1,860 |
| Crew change · 2 off · travel | CAD 4,200 |
| Agency fee | CAD 3,500 |
| Total | CAD 0 |
| Line | PDA | Invoice | Δ | Status |
|---|---|---|---|---|
| Pilotage · PPA | 9,840 | 9,840 | – | matched |
| Tugs ×2 · Seaspan | 14,200 | 15,650 | +1,450 | above estimate · review needed |
| Berthage · terminal | 6,310 | 6,310 | – | matched |
| Harbour dues · VFPA | 4,950 | 4,950 | – | matched |
| Launch, crew taxi, sundries | 1,860 | 1,715 | −145 | under, receipts attached |
| Grain inspection · CGC | – | 2,140 | new | not in PDA · instructed 12 Oct |
| Crew change · 2 off, 2 on · flights, hotel, taxis | 4,200 | 4,380 | +180 | above estimate · receipts attached |
| Provisions and fresh water · chandler | – | 2,900 | new | requested during the call · owner's account |
| Garbage and sludge · disposal contractor | – | 1,150 | new | requested during the call · receipt attached |
| Cash to master | – | 5,000 | new | instructed 16 Oct · master's receipt |
| Agency fee | 3,500 | 3,500 | – | matched |
| Total | 44,860 | 0 | +12,675 | 3 differences and 4 new items to review |
Every stage adds to the same call record. The context carries through with the work.
Vessel particulars, principal instructions, services, documents and accounts stay connected to the call. Your team can see what's confirmed, what's waiting and what needs attention.
Select an item to explore the details and status behind it.
Your agency has its own way of doing things. Alassea brings your agreed rates, trusted suppliers, local procedures, and principal preferences into every call, so the work gets done your way.
Alassea carries the coordination and routine work forward, giving your people more time for the decisions, attendance and relationships that make your agency valuable.
Our AI teammates handle follow-ups, updates and record keeping, so your operators spend less time chasing replies and re-entering details.
The next colleague has the latest instructions, confirmed arrangements and outstanding work in view. The call continues across shifts with its context intact.
Keep principals informed as the call progresses. Your people can focus on local advice, resolving exceptions and the relationships behind the next appointment.
Tell us which ports you serve and how your team works. See how Alassea would carry a call from first instructions through final account.
We work through your email, documents, spreadsheets, portals and principal reporting formats with you. The demo helps us confirm the work and connections your agency needs for the ports you serve.
Your agency sets the permissions. Our AI teammates carry out the routine work you've authorised and bring decisions that need judgment to the right person, with the relevant context. Activity stays visible on the call record.
Our AI teammates continue the work within your agency's permissions. We agree how questions and urgent issues reach your duty operator, so the right person can unblock the call.
Your local team handles vessel attendance. Our AI teammates coordinate the arrangements, documents and transport around that work, keeping the call record up to date.
Anything your agency arranges. Port planning and marine services, government reporting and inspections, husbandry for the crew and the vessel, and the account from PDA to FDA. Alassea requests, books, chases and records. Authorities grant clearances, and your local team attends the vessel.
Anything that looks like an incident, a claim or a dispute goes straight to your duty operator with the call record attached. Alassea keeps coordinating the routine work around it and records what was done and when.
We review storage, access, retention and AI data use with your team before you connect an account. Bring your requirements to the demo so we can work through them together.
We discuss pricing around the work your agency needs Alassea to handle, including setup and commercial terms. Contact us to work through the scope with your team.